Fundraising Event Coordinator Job Description

• Assisting the events team with a high number of events (12 per year), ranging dinner parties, fashion shows, dance contests to auctions and exhibitions.
• Accompanying Director, Public Relations Specialist, and Fundraising Specialist to both internal and external events.
• Promoting events across all social media platforms with Social Media Specialist.
• Supporting the Director with logistical and administrative support.
• Maintaining records of all bookings e.g. venue and catering and taking payments where necessary.
• Assisting with creative decisions.
• Manage reservations and priority seating for VIP diners to ensure customer satisfaction and encourage repeat business.
• Solicit financial contributions from individuals and corporations through telemarketing, letter-writing campaigns, Facebook, and face-to-face appeals.
• Create a PowerPoint slide show for demonstration purposes.
• Attending all meetings to act as a second point of contact.
• Ad-hoc duties at events including, but not limited to, guest list management, showing guests to tables and taking coats.
• Helping set up and dismantle events efficiently through to completion.
• Ensuring all branded items for events arrive on time.
• Acumen with event documentation after training:
  • commercial lease
  • event preparation checklist
  • host facility agreement
  • event risk management
  • event minute-by-minute
  • post event checklist