Spring 2025 Dog Walk Fundraiser
Thank you for registering as a vendor for the Spring 2025 Dog Walk Fundraiser hosted by Canine Concierge Corporation. To ensure a smooth and successful event, we’ve outlined the following detailed guidelines for your participation:
1. Event Details
- Date: [Insert Event Date]
- Time: [Insert Start and End Times]
- Setup Time: Vendors may begin setting up at [Insert Setup Start Time]. All booths must be fully set up by [Insert Setup Deadline].
- Location: [Insert Location, including specific entry/parking instructions].
2. Booth Setup and Requirements
- Booth Size:
Each vendor will be allocated a standard 10’x10′ booth space unless a custom size has been pre-approved. - Tables and Chairs:
Vendors are required to bring their own tables, chairs, and display materials unless otherwise arranged. - Electricity:
Electricity is available upon request. Vendors needing electricity must indicate this during registration and provide their own extension cords and surge protectors. - Signage:
All signage must be professional and suitable for a family-friendly event. Placement of banners or signs must not obstruct neighboring booths.
3. Prohibited Items
The following are not permitted at vendor booths:
- Alcohol, tobacco, or vape products.
- Offensive or inappropriate materials.
- Unapproved food or beverages for sale or distribution (health permits required for food vendors).
- Fireworks or open flames.
- Pets, unless they are part of the booth display and pre-approved by the event organizer.
4. Event-Day Logistics
- Arrival and Check-In:
Vendors must check in upon arrival at the designated vendor registration area. Volunteers will guide you to your booth location. - Parking:
Vendor parking will be available near the event area. Please unload quickly to allow space for others. - Booth Management:
Vendors must staff their booths at all times during the event. Volunteers cannot monitor your booth. - Breakdown and Cleanup:
Booths must remain open until the event officially ends. Vendors are responsible for cleaning their space and removing all materials by [Insert Breakdown Deadline].
5. Fees and Payment
- Participation Fee:
The vendor participation fee is [$Amount]. Fees must be paid in full before the event to secure your spot. - Fee Waivers:
Nonprofit organizations or vendors providing in-kind contributions may qualify for fee waivers. Please contact [Insert Contact Info] for approval.
6. Promotion and Engagement
- Vendors are encouraged to share the event with their networks on social media using event hashtags and links.
- Provide business cards, flyers, or promotional materials to engage attendees.
7. Health and Safety
- Vendors must adhere to all local health regulations, especially if selling or distributing food.
- Fire extinguishers must be present for any booth using electricity or heat-generating equipment.
- Ensure your booth is stable and secured against wind or other environmental factors.
8. Liability and Compliance
- Vendors are responsible for any damages caused to their booth area or park property.
- Canine Concierge Corporation is not liable for loss, theft, or damage to vendor property.
- By registering, vendors agree to abide by these guidelines and release the event organizers from liability related to their participation.
9. Communication
- For questions or special requests, please contact:
Michael Stokes
mstokes@canineconcierge.vip
571-375-5932
Thank you for being a part of this meaningful event! Together, we’ll create a fun and successful day for the community while supporting the vital work of therapy dogs.
