Thank you for registering as a vendor for the Spring 2025 Dog Walk Fundraiser hosted by Canine Concierge Corporation. To ensure a smooth and successful event, we’ve outlined the following detailed guidelines for your participation:
1. Event Details
Date: [Insert Event Date]
Time: [Insert Start and End Times]
Setup Time: Vendors may begin setting up at [Insert Setup Start Time]. All booths must be fully set up by [Insert Setup Deadline].
Location: [Insert Location, including specific entry/parking instructions].
2. Booth Setup and Requirements
Booth Size: Each vendor will be allocated a standard 10’x10′ booth space unless a custom size has been pre-approved.
Tables and Chairs: Vendors are required to bring their own tables, chairs, and display materials unless otherwise arranged.
Electricity: Electricity is available upon request. Vendors needing electricity must indicate this during registration and provide their own extension cords and surge protectors.
Signage: All signage must be professional and suitable for a family-friendly event. Placement of banners or signs must not obstruct neighboring booths.
3. Prohibited Items
The following are not permitted at vendor booths:
Alcohol, tobacco, or vape products.
Offensive or inappropriate materials.
Unapproved food or beverages for sale or distribution (health permits required for food vendors).
Fireworks or open flames.
Pets, unless they are part of the booth display and pre-approved by the event organizer.
4. Event-Day Logistics
Arrival and Check-In: Vendors must check in upon arrival at the designated vendor registration area. Volunteers will guide you to your booth location.
Parking: Vendor parking will be available near the event area. Please unload quickly to allow space for others.
Booth Management: Vendors must staff their booths at all times during the event. Volunteers cannot monitor your booth.
Breakdown and Cleanup: Booths must remain open until the event officially ends. Vendors are responsible for cleaning their space and removing all materials by [Insert Breakdown Deadline].
5. Fees and Payment
Participation Fee: The vendor participation fee is [$Amount]. Fees must be paid in full before the event to secure your spot.
Fee Waivers: Nonprofit organizations or vendors providing in-kind contributions may qualify for fee waivers. Please contact [Insert Contact Info] for approval.
6. Promotion and Engagement
Vendors are encouraged to share the event with their networks on social media using event hashtags and links.
Provide business cards, flyers, or promotional materials to engage attendees.
7. Health and Safety
Vendors must adhere to all local health regulations, especially if selling or distributing food.
Fire extinguishers must be present for any booth using electricity or heat-generating equipment.
Ensure your booth is stable and secured against wind or other environmental factors.
8. Liability and Compliance
Vendors are responsible for any damages caused to their booth area or park property.
Canine Concierge Corporation is not liable for loss, theft, or damage to vendor property.
By registering, vendors agree to abide by these guidelines and release the event organizers from liability related to their participation.
9. Communication
For questions or special requests, please contact: Michael Stokes mstokes@canineconcierge.vip 571-375-5932
Thank you for being a part of this meaningful event! Together, we’ll create a fun and successful day for the community while supporting the vital work of therapy dogs.